• Need for speaking order in major disciplinary proceedings

I am working with the present organization(an autonomous organization under Department of Telecom, Ministry of Communication and IT and established as a society under the Societies Registration Act, 1860) since 01/08/2008. In September, 2015, I met with an accident on the office premises and sustained a fracture in my right arm. Consequently I was operated upon and a steel rod and screws were implanted. I joined office in January, 2016. Throughout the period I kept the office informed about my condition and also sent all medical certificates on time. However, in August, 2016, I was given a charge-sheet pertaining to major disciplinary proceedings as per CCS Rules. The Disciplinary Authority appointed a retired DOT official as the Inquiry officer. He submitted his report in November, 2016, in which he questioned the discriminatory approach of the office towards me/my case. The office very grudgingly shared the inquiry officer's report with me in August, 2017.

Instead of a proper well reasoned speaking order bearing the signature of Disciplinary Authority, as is required by CCS Rules, the office concluded the inquiry by providing me with a memo signed by an HR executive asking me to fill up the leaves. Despite several reminders and requests for a speaking order signed by the Disciplinary Authority(DA), I have not been provided with it. I now insist on filling up the leaves only when I get a well reasoned speaking order signed by the DA, for this shall help me ascertain on whose biased input was the charge-sheet framed and my other grievances shall also get addressed. My contention with the office is that since the period of absence(Sep, 2015 - Dec, 2015) was made the basis of major Disciplinary Inquiry, filling up of the leaves shall now be seen as part of the proper conclusion of inquiry and proper conclusion shall be through a well reasoned speaking order bearing signature of DA.

My queries are:

1. Am I within my limits to ask for a speaking order bearing signature of DA ?

2. Can I send a legal notice under writ Quo Warranto to the HR executive who misappropriately signed the Memo and has asked me to treat it as final order?

3. Is the DA also bound legally to give me well reasoned speaking order bearing his signature ?

4. If the office still denies me the speaking order, what course of action shall I opt for?
Asked 8 years ago in Labour

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11 Answers

1. yes you are, it is your right to get a reasoned speaking order.

2. There is nothing like issuing a notice under writ of quo warranto (writs are issued by the court of law, and mandamus will be the appropriate writ in your case), however if you wish to send them a legal notice you may send them for providing you the copy of the order.

3. If some punishment has been imposed on you then the said punishment shall be in furtherance of a reasoned and speaking order, failing which you can challenge the same.

4. You can file a writ in the High Court.

Regards

Anilesh Tewari
Advocate, New Delhi
18103 Answers
377 Consultations

You are also required to tell me if some punishment has been imposed upon you or not as of now?

Anilesh Tewari
Advocate, New Delhi
18103 Answers
377 Consultations

Approach the High Court by way of challenging the memo as it has been issued dehors the Rules.

You also have the remedy to approach the Central Administrative Tribunal.

Vibhanshu Srivastava
Advocate, Lucknow
9763 Answers
323 Consultations

1) you can seek speaking order by DA

2) dont send any legal notice . it would further aggravate the situation

3) DA should furnish speaking order

4)file RTI application as to what action has been taken by DA on the inquiry report submitted by IO

Ajay Sethi
Advocate, Mumbai
99776 Answers
8145 Consultations

1)executive is not personally liable for failure to correct the memo

2)issue of legal notice would aggravate the situation

3)you should approach the court at the earliest

4) if memo was delivered on 1st june 2017 you should take legal proceedings by December 2017 . if there is delay on your part in filing writ court would be reluctant to intervene

Ajay Sethi
Advocate, Mumbai
99776 Answers
8145 Consultations

The law on this point is that, something which is required to be done in a particular manner should be done in the prescribed manner or should not be done at all. Since, the HR Manager has not adhered to the rules and has not conformed to the CCS rules, the memo is unsustainable.

You can send a legal notice or a representation to the concerned HR personnel for redressal of your grievances. If things are not right, you may approach the High Court under writ jurisdiction. There shall be no delay (applicable) in your case, for the limitation period will be reckoned from the date of your representation/legal notice. Having said that, even otherwise there is no limitation to file a writ petition and its just that, that there should be no unduly delay in approaching the Court. .

Vibhanshu Srivastava
Advocate, Lucknow
9763 Answers
323 Consultations

in this condition you should prefer a petition before the CAT. all the institution established under any bylaw, rules, regulation or administrative power of the parliament and receives fund from the central government comes under the jurisdiction of CAT. your petition is maintainable.

Shivendra Pratap Singh
Advocate, Lucknow
5127 Answers
78 Consultations

Further, I would want to know whether passing of a memo by HR executive bearing her signature and not correcting it despite repeated request make the executive liable for this misconduct. Can a legal notice be served on her for this?

you should serve a notice for period of 2 months because according to section 80 (cpc is applicable in CAT proceeding) 2 months notice is mandatory. thereafter you should approach the cat.

Shivendra Pratap Singh
Advocate, Lucknow
5127 Answers
78 Consultations

1. If you are aggrieved by the order passed against you, it would be advisable that you prefer an appeal or make a representation to the the competent authority pointing out the erroneous findings in the report and seek remedy and relief for this, instead o insisting the speaking order.

Their erroneous report would be an advantage to you while taking up the matter through a court of law.

2. You can send a legal notice on the point that aggrieved you without following the rules or procedures.

3. The rules are meant to be followed, any such lapse would be an advantage to you to protest the issue very strongly before the appellate authority.

4. You can point out the lacuna in your appeal.

T Kalaiselvan
Advocate, Vellore
89978 Answers
2492 Consultations

Firstly you cannot hold the HR squarely responsible for this debacle.

She may be the person doing all these intentionally but it is not in an individual capacity.

She is the authorised person of the firm/organisation who is carrying out the instructions on behalf of the organisation.

Instead of issuing a legal notice to her, you can issue a legal notice to the management of the organisation pointing out this mistake and intentional wrong things done against you.

After this you can file a writ of mandamus petition before high court seeking relief.

There is no doubt no time limit, but you cannot do it with inordinate delay when the matter becomes non-effective over a period of time.

T Kalaiselvan
Advocate, Vellore
89978 Answers
2492 Consultations

It is not advisable to send her a legal notice as the same will not make any impact.

There is no time limit as such but you are not advised to make an inordinate delay in approaching the High Court.

Anilesh Tewari
Advocate, New Delhi
18103 Answers
377 Consultations

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